Virtual Bid Team is built to understand your content - not just host it.
In 3 clicks, Virtual Bid Team ingests your entire bid library and provides recommended, ranked content for your next bid using AI-backed search functions.
Who are we?
Our founding team is a unique mix of digital entrepreneurs, business leaders and bid experts, all with substantial experience of writing and winning bids. Having successfully led our consultancy business, Bidding Ltd, since 2014, we launched Virtual Bid Team to address problems that are very specific to bid writing.
We understand the true bottle necks in the process, and know how to build intuitive, valuable solutions that are affordable to businesses of all sizes – and Virtual Bid Team is just that.
A Smarter Way to Write Bids More Quickly
Virtual Bid Team has been built to ensure that it never damages the character that makes your business what it is. It never tries to replace your words with other words; it never creates new responses that didn’t previously exist by repurposing your (already brilliant) content, and it never writes in a way which feels cold or inhuman.
How It Works
VBT intelligently ingests your existing documents in seconds, breaking them down into meaningful, searchable chunks without any work needed from you. Within three clicks, Virtual Bid Team is configured and tailored to your business. That means that when you need to find a key piece of information, you’re not just searching document titles – you’re searching a large, centralised pool of your content for ideas and themes in a system that understands your business.
How’s that different to SharePoint or my existing bid library software?
SharePoint (and similar folder structure platforms) essentially digitised filing cabinets and files. If you want to find something, you need to know which cabinet (folder) to look in and then which file (subfolder). You likely then need to know what the document is called. Of course, you can search through them at a high level using either in-built search or CoPilot-like AI bots – but that requires a significant amount of work in tagging and organising documents and leaves you with the same problem as before.
VBT, on the other hand, automatically parses and ingests your content the second that you upload it – at the paragraph level – ensuring that…
Storing Data for Lightning-Fast Search
VBT ingests your content into a specialised database designed for rapid search. Instead of scanning entire files every time, VBT retrieves results directly from its optimised index, making searches faster and more precise.
Find What You Need, Fast
VBT eliminates the need to remember exact document names or manually structure your bid content for future retrieval. Instead, you get:
Matt Light - Director of Proposal Management at AscellaHealth
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