Bid teams already hold the answers to most of the questions they’re asked in tenders. The problem is finding the right wording, fast.
From June 2025, Virtual Bid Team will include a new way to get to your best content without digging through folders or remembering which bid you used last time.
This update helps users work with their library more naturally – asking questions, getting clear responses, and keeping everything grounded in the materials you’ve already written and approved.
You can now ask a direct question of your content library.
Instead of guessing keywords or scrolling through documents, you can type in a plain-language prompt – just like you’d ask a colleague.
Example: “How have we explained our TUPE process in bids before?”
The system searches your own bid library and returns a concise, context-specific answer, summarised from multiple past responses. You’ll also see where the content came from, so you can check the full text if needed.
It’s natural language, not search-engine logic.
There’s no need to get the phrase exactly right. Ask what you mean and get useful answers.
It’s your content. Not generic. Not scraped.
The tool only works with your library – not pre-trained templates or public datasets. That means the tone, terminology, and approach will be consistent with your business and how you deliver services.
It’s designed for busy bid professionals.
The tool doesn’t generate long, generic text. It gives short, accurate summaries based on what you’ve already written. Ideal when you’re drafting under pressure, checking consistency, or supporting less experienced team members.
This new functionality is especially useful for:
Experienced Bid Managers
Under pressure to meet deadlines and need to find specific content fast
Looking to cross-reference past answers or fill in gaps during the writing phase
Managing multiple projects and want a more efficient way to reuse existing material
New Starters or Junior Writers
Can ask questions to understand how the organisation responds to common bid topics
Don’t need to rely on one person to find the ‘right’ wording
Get up to speed faster with less back-and-forth
Anyone Reviewing Content
Can ask: “Have we answered this kind of question before?”
See what’s worked in previous successful bids
Avoid duplication and improve consistency
You’ve got two days left to complete a public health bid.
Rather than hunt down an old submission, you ask:
“How do we normally describe our approach to population health management?”
You get a paragraph drawn from three previous submissions, with links to each.
A colleague is drafting a staffing section for an education contract.
They ask: “What have we said before about staff induction and compliance checks?”
They get a structured answer and don’t need to interrupt someone for help.
You’re trying to make your social value section stronger.
You ask: “What examples have we used before for local job creation?”
The system pulls two clear examples from high-scoring bids, helping you respond with proven language.
This feature builds on the existing Virtual Bid Team offer. Nothing is being removed.
You’ll still have:
A centralised, high-quality bid library
Content indexed and searchable by bid theme, service type, and more
Optional Bid Director-led review and content curation
AI tools to help reshape and adapt responses
A clean workspace that avoids confusion, duplication, or version issues
It’s the same trusted model – just more powerful when it comes to finding and using what you already have.
If you join Virtual Bid Team before 15 June 2025, this new feature will be included at no extra cost.
You’ll also receive a free bid review from one of our senior consultants. We’ll go through one of your recent submissions and give you direct, actionable feedback – the same level of input we provide on live tenders.
Bid teams aren’t short on knowledge. But when that knowledge is buried in folders, locked in old files, or remembered only by one or two people, it gets wasted.
This update makes it easier to use what you already know, without changing the way you work. It’s not about rewriting your content. It’s about helping you access it, understand it, and apply it with less friction.
If your team is writing tenders regularly – or managing multiple projects at once – this addition will make a real difference.
Virtual Bid Team © 2025
